Save Office 365 Emails as PDF Format with Attachments

Summary - Do you need to save Office 365 emails as PDF but you don’t know how to do it or where to start? If your answer is yes, then you’ve come to the right technical write-up. In this article, we’ll explain step-by-step methods to export Office 365 emails into PDF format. So, let’s get started. 

Emails are an important part of our daily lives, especially in business and professional areas. Saving Office 365 emails as PDF file format has become a common need for users who want to archive, share, or preserve their email content securely. PDF files are a commonly used file format, which allows users to view email contents and share that with other users through multiple platforms or devices while preserving data integrity. 

While Office 365 provides many powerful features, but it does not provide any direct option to save Office 365 emails as PDF within the platform. Therefore, in this article, we’ll explore how to convert Office 365 emails to PDF file format with attachments easily. 

Why Do Users Wish to Save Office 365 Emails as PDF Format?

There are several reasons why users prefer saving Office 365 emails as PDF files. Below we have mentioned some of the common and main reasons: 

• PDF files are safe and simple for use in legal or compliance matters since they preserve the original information and format.
• Emails saved as PDF remain in a non-editable state, making them useful for long-term preservation.
• PDF files are simple to share and you can access PDF files in various systems without any compatibility issues.
• Converting emails to PDF file format creates a permanent record or a backup that can be used in the future.
• Saving crucial Office 365 messages as PDFs guarantees that critical items are preserved in an easily accessible format.

How to Export Office 365 Emails to PDF File Format Manually?

In this section, we are going to explain two simple approaches to save your Microsoft email messages in PDF file format. So, have a look at the manual solutions. 

Method 01: Save Office 365 Emails as PDF by Using Copy-Paste Method

1. First, open your Office 365 email in your web browser or Outlook application.
2. Then, copy the content of your email message.
3. Now, paste the email content into a new Microsoft Word page.
4. Next, go to File then click the Save As option and select PDF as the file format.
5. After that, choose a destination location to save the resultant file and press Save.

Method 02: Convert O365 Emails to PDF Format Using the Print Option

1. First, log in to your Office 365 account using your login information.
2. Open the Outlook application and choose your desired email from your Office 365 inbox.
3. Next, click the three-dot menu symbol and choose Print from the drop-down menu.
4. Then, in the print box, select the Print option again.
5. Now, from the Destination menu, select Save as PDF.
6. Select the location where you wish to save the email as a PDF, and then click Save.
7. After that, repeat the process for each email you wish to save as a PDF.

Why Manual Approaches are Not Recommended?

By using the above methods you can only save a few emails as PDF file format. However, these methods come with several limitations, such as: 

• If you have multiple emails to save as PDF, then these procedures can take a lot of time and effort as you have to repeat the complete process for each email message. 
• Manual methods don’t support batch conversion, which makes it difficult to save multiple emails at once.
• Moreover, these manual methods don’t guarantee you to preserve your original formatting or attachments of the email during the saving process. 
• Also, if you make a small mistake while following the manual methods, then it can lead you to mistakes, such as missing data or incorrect formatting.
• These methods don’t always handle email attachments effectively, which might need to be saved separately.

How to Convert Office 365 Emails to PDF File Format using Professional Solution?

With the help of Turgs Office 365 Backup Software, you can simply save your Office 365 emails as PDF file format without losing any data. It’s an efficient and reliable solution to export your O365 emails to PDF file format with attachments and other data. By using this software, you can easily convert your Microsoft 365 emails to PDF in bulk at once without facing any restrictions and then you can download those Office 365 emails to your local system. 

This utility also keeps the folder organization, email components, embedded attachments, formatting, and other data preserved during the Office 365 to PDF conversion process. Furthermore, this converter software provides various filtration options for users to convert Office 365 emails to PDF files selectively. 

How to Save Office 365 Emails as PDF Files Quickly?

1. Download, install, and start Office 365 to PDF Converter on your local system. 
2. Now, enter your Office 365 account address and press the “Login” button. 
3. Next, choose your required files from the left side of the software panel. 
4. Then, select your saving option as “PDF” from the saving options menu. 
5. Thereafter, specify a destination location to save your resultant file data and apply filters from the “Filter Options” tab. 
6. After that, press the “Backup” button to convert Office 365 emails to PDF. 

Conclusion 

In this write-up, we have discussed how to save Office 365 emails as PDF file format with attachments. Here, we have talked about both manual and automated solutions to make Microsoft 365 emails to PDF conversion. However, as we have seen the manual solution comes with various drawbacks, which is not good for the users. To save time and ensure accuracy, it’s best to use the above-mentioned automated software. It’s fast, reliable, and preserves the integrity of your data, making it the ideal solution for converting Office 365 emails to PDF format efficiently.